Payroll: Employer Annual Reporting Duties

There are a number of reporting requirements to be submitted to HMRC in order to finalise and close the payroll for a tax year that has finished.

There are a number of reporting requirements to be submitted to HMRC in order to finalise and close the payroll for a tax year that has finished.

As part of this process employees must receive a summary of their gross earnings and PAYE tax and National Insurance (NI). This is reported on a form, P60.

Employees must receive the from P60 no later than 31 May after the relevant tax year.

What you need to do When
1. Send your final payroll On or before your employees’ payday
2. Update employee payroll records From 6 April
3. Give your employees a P60 By 31 May
4. Report employee expenses and benefits By 6 July

1. Send your final payroll report of the year

Send your final Full Payment Submission (FPS) on or before your employees’ last payday of the tax year (which ends on 5 April).

If you run more than one payroll under the same Pay As You Earn (PAYE) reference (e.g. for employees you pay weekly and monthly), include the end-of-year information in your last report.

You will need to send extra forms if you claimed a National Insurance holiday.

2. New tax year preparation

For each employee working for you on 6 April, you’ll need to maintain a payroll record. You should include in your payroll:

  • all employees you pay in the tax year; and
  • any employee who has worked for you in the current tax year (since 6 April) even if they’ve already left.

Your employees are responsible for ensuring their tax code is correct. Find out more on our website here..

3. Give employees a P60

You must give your employees a P60 by 31 May.

4. Report expenses & benefits

You must report expenses and benefits to HMRC by 6 July. This can be done by submitting hard copy documents, or submitting the details directly onto the HMRC website via the Employer PAYE gateway log-in.

Employers are liable for NIC class IA as the total value of employee benefits summarised on an employee’s declaration form P11D(b). HMRC require employees to report any benefits in kind of payment / reimbursement of certain expenses on a form P11D.

Paying HMRC

Pay any Class 1A National Insurance due on the taxable expenses and benefits you’ve provided. Your payment must be received by 22 July (or 19 July if you’re paying by post).

For more information on employer annual reporting duties or any other aspect of payroll and HR, please contact:

Carla Graves
Director
+44 (0)20 7430 5936 / cgraves@fitzandlaw.com

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